Job Description

The Chief of Staff Admin Mgr 2 (9341M2) is a 100% position that reports to the Director of the School of Music (SOM) at the University of Minnesota. We seek a highly skilled and experienced administrator with a broad range of competencies who will support and enhance the school's academic, professional, and community-driven mission.

The Chief of Staff serves as the primary unit expert and resource for the Director, faculty, and staff on University and College policies and procedures, including faculty promotion and tenure; award dossiers; faculty and staff searches; sabbaticals and leaves; FMLA; annual review of probationary faculty; and the annual reporting of outside professional activities and business procedures. This position also helps to interpret, develop, and implement SOM policies and procedures as warranted; mediates employment related disputes and grievances; plays a key role in implementing the Schoolâ™s strategic plan; and manages the Schoolâ™s financial, human, and facilities resources. This position also has administrative oversight of the Ted Mann Concert Hall and Student Services, and is responsible for managing accreditation needs and academic program reviews.

The starting salary range is $95,000-$115,000 annually.

Job Duties:
Strategic Planning/Administration (40%)
● Set strategic planning priorities in coordination and consultation with the Director to achieve the
best use of SOM resources (i.e., operational budget, human resources, curricular, and
facilities/space) to meet instructional, research, outreach and administrative needs.
● Through oversight and management of processes and systems, support the development of new
initiatives and realignment of existing programs and projects.
● Serve as liaison on behalf of Director, faculty, staff, and students of the School of Music with
CLA, other University and outside entities. Partner with the Director and faculty to establish and
maintain important external relationships with professional, academic and community partners.
Coordinate data collection for responding to internal and external surveysâ”partner with the
Director to develop external communication strategies, priorities and messages.
● Manage and coordinate SOM external reviews, including Accreditation Reviews for the National
Association of Schools of Music (NASM) and periodic Academic Program Reviews (APR). This
includes submitting annual data surveys to maintain accreditation, presenting new curricular
programming materials to the NASM Commission, and preparing and submitting APR material,
as well as logistics and site visits.
● Provide financial oversight of Ted Mann Concert Hall operations, budgeting, and contracts in
collaboration with Ted Mann Concert Hall staff leadership.

HR/Supervision/Office Management (20%)
● Serve as Chief of Staff, coordinating all aspects of SOM operations management.
● Supervise civil service, labor represented and P&A personnel. Includes full supervisory authority
for developing job descriptions and performance standards; assessing and reviewing staff
performance for continuous improvements; coordinating and overseeing searches; hiring; training;
orienting; assigning, monitoring and adjusting workloads; problem ­solving; disciplining;
terminating and settling grievances. Serve as unit contact for concerns of all employee groups
(civil service, labor represented, P/A and faculty).
● Responsible for daily operations, including policy and procedure development and
implementation.
● Determine and allocate resources by monitoring staff duties and adjusting workloads as needed.
● Develop the annual calendar, set deadlines and priorities. Initiate, identify and manage projects.

Financial Management (20%)
● Responsible for fiscal activities including budgeting, managing expenditures and forecasting.
● Partner with and advise the Director in the development of the annual and three-year budget plan,
including drafting the initial iteration and linking resources to the Schoolâ™s overall vision and
strategic directions. Advise the Director of trends and patterns in spending and account activity.
● Direct ongoing budget activities through coordinated effort with the College, the University
Foundation (UMF), the Office of Research Administration and Technology and other campus
units. Monitor monthly and/or quarterly reports for consistency in spending plans. Review and
sign off on bi-weekly payroll abstract; manage payroll issues that arise.
● Coordinate SOM development, donor relations, and outreach activities with the collegiate Office
of Institutional Advancement, UMF and University Relations, as appropriate. May help to identify
stories with potential for regional and national media outreach.
● Coordinate production of annual development/alumni magazine. Support alumni outreach.
● Oversee the presentation of events that involve alumni and donors. Manage projections, spending
plans and scholarship/fellowship awards.

Student Services Operations/ Curriculum (20%)
● Oversee Student Services operations. Lead annual curriculum planning, including managing and
communicating faculty workload plans with division heads, analyzing detailed course scheduling,
tracking course releases and faculty replacement needs due to associated leaves, sabbaticals,
Central administrative assignments, etc.
● Provide instructional resource projections, enrollment, and cost reports to SOM leadership to
modify curricular plans efficiently and ensure funding stays within budget.

Required Qualifications:
● Bachelorâ™s degree and 8 years of experience and prior oversight of a small department or cross disciplinary team within a large and complex institution.
● Experience supervising staff.
● Experience in effective fiscal planning, management, and budgeting.
● Project management experience.

Preferred Qualifications:
● Masterâ™s degree preferred
● Experience working with faculty, staff, students, and administrators at a higher education
institution. Working knowledge of the academic fields of music or related disciplines.

About University of Minnesota Twin Cities

The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.

Connections working at University of Minnesota Twin Cities

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