Job Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM is seeking an Administrative Assistant to be based in our Seattle, WA office. 

AECOM is one of the nation's leading infrastructure firms with opportunities to work with a wide variety of clients on engineering, and design projects. AECOM is proud to provide our employees with exciting, challenging projects. The appropriately qualified applicant will be able to demonstrate a positive can-do attitude, is customer focused, a critical thinker and problem solver and ready to apply their knowledge and skill sets in order to establish a rewarding, long-term career.

Job Responsibilities:

• Provides general and project administrative support to one or more managers and multiple projects within a group, office or business unit including some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, prepares expense reports, and reviews emails for actions.
• Manages correspondence with clients, external consultants, and internal discipline leads.
• Creates, reviews, and manages reports, documentation, and spreadsheets.
• Develops and updates logs, and project records (project file) following established procedures.
• Assists with review of invoices and maintaining billing rate records.
• Prepares and reviews meeting agendas and minutes, and coordinates between leaders within multiple offices for meetings and project reviews.
• Familiar with standard concepts, practices, and procedures within the architecture, engineering, design and consulting fields.
• Relies on experience and judgment to plan and accomplish goals.
• Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.
• Works under general supervision. 
• Able to work normal business hours in the office a minimum of three days per week. This is not a fully remote position.

Qualifications

Minimum Requirements :

• High school and 4+ years of experience or demonstrated equivalency of experience and/or education.

Preferred

Qualifications

• Associate or bachelor’s degree in a related field, with 2+ years of relevant experience in a professional office environment.
• Knowledge of office management systems and procedures.
• Working knowledge of traditional office equipment).
• Proficiency with MS Office software (Oulook, Excel, Word, PowerPoint, Teams and SharePoint).
• Excellent time management skills and the ability to prioritize tasks, assigned by various team members .
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• Work experience in consulting industry.
• Ability to thrive in an office team environment

Additional Information

• Sponsorship is not available for this role

About AECOM

AECOM is proud to offer a comprehensive benefits program to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absence, voluntary benefits, perks, U.S. and global well-being programs, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.

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