Job Description

Soar with us at Wawa.

We believe we can make life a little better every day – one smile, hoagie, or experience at a time. And there’s one secret ingredient that truly sets Wawa apart: Our Associates. At Wawa, you’ll be part of a caring team that’s dedicated to helping all of us fly high – together. We’re team players, day-brighteners, and go-getters: and we know that Wawa is a place where we can build skills to thrive and open doors to new career opportunities. We’re proud to be a part of a winning team of Associate owners who shape our success. We’re committed to helping our communities and one another at every turn, because we know that when we fly together, there’s no limit to how far we can go. Ready to be part of a team that helps you reach new heights? Join our flock and get ready to soar.

Job Description

Job Title: Associate Sourcing Specialist

Location: Corporate

Department: Strategic Sourcing

Job Summary :

The Associate Sourcing Specialist is responsible for managing forecasts and inventory levels across multiple distribution centers and supplier partners. Oversee and execute all supplier-related forms, documentation, and redundancy efforts. Responsible for communicating to appropriate suppliers and cross functional team members on relevant projects and promotions, critical inventory status and remain current with industry trends related to food and beverage packaging. Manage daily supplier interactions and maintain cross-functional relationships.

Principal Duties:

• Extract critical data and work cross-functionally with internal teams to provide detailed quarterly forecasts to suppliers for all food and beverage packaging/supply items. Partner with Marketing, F&R and Commercialization Teams on promotions and rollouts to ensure accurate forecasts are generated and provided to suppliers.

• Manage food and beverage packaging/supply inventory levels across all critical supplier sku’s and multiple distribution centers to assure ongoing supply. Responsible for monitoring supply levels, resolving day-to-day inventory issues, PO and ordering/invoicing issues with supplier partners and internal teams. Hold suppliers accountable to contracted forecasting, inventory, and fulfillment SLA’s.

• Support all food and beverage redundancy efforts through supplier/item setup, supplier share determination, additional forecast analysis, supplier inventory management, and supply assurance for complete order fulfillment and on-time delivery.

• Manage daily communication with suppliers on forecasts, inventory levels, projects, vendor performance, forecast accuracy, cost management, PO tracking and ongoing issues.

• Actively communicate to internal teams about critical items, inventory issues and project updates via shared project tracker file. Provide detailed communication before and during promos/awareness/rollouts with suppliers, internal partners and external distribution teams.

• Oversee and execute all forms/documentation in accordance with established processes such as, vendor and item set-ups, reactivation/deactivations, price changes, forecasts, listings, item substitutions, distributions/allocations, and handheld order guide updates.

• Manage select sourcing projects related to foodservice and beverage packaging/supplies – meet with key stakeholders, understand goals and expectations, source options from suppliers, coordinate testing, gather feedback, gain aligned path forward and execute.

• Oversee and execute annual supplier review meetings with all food, beverage and packaging/supplies vendor partners. Coordinate with internal and external teams on meeting schedules, scorecards, data and gathering documents for end of year reviews.

• Negotiate to obtain best pricing, delivery, rebates and other critical terms with supplier partners and internal teams. Perform regular cost analysis to confirm highly competitive pricing model.

• Manage the tracking of all food, beverage and supplies vendor rebate, pre-bate, and incentive programs. Partner with appropriate teams to define payment frequency, receipt and tracking.

• Execute the process of cost reduction and avoidance analysis in support of Sourcing, Enterprise Productivity and Marketing initiatives. Ensure all information is complete, accurate and properly reported to EP Team; perform savings true ups quarterly.

• Responsible for all food, beverage, and supply item processes in Wawa based systems: Coupa, Stibo, Service Now, VOTA, External Inventory System, and future platforms. For example, PO issuance and tracking, actionable ticket responses, and supplier/item setup

• Oversee all administrative contract management execution activities for food, beverage packaging and supplies within the 3rd party contract management solution.

Essential Functions:

• Ability to work well individually and in a team environment.
• Excellent oral and written communication skills
• Excellent customer service skills
• Ability to work with limited supervision.
• Detail oriented and excellent organizational skills; ability to effectively multitask.
• Proven financial analysis, analytical and problem-solving skills.
• Ability to handle multiple projects simultaneously and independently.
• Excellent interpersonal skills.
• Proven self-starter with demonstrated ability to make decisions.

Basic Qualifications:

• Bachelor’s Degree preferred
• 1 – 3 years of proven purchasing experience.
• Experience in retail or manufacturing operations desired.
• Negotiating experience necessary.
• Strong data/analytics skillset required.
• Vendor Management experience preferred, not required.
• Proficient in Microsoft Office Suite, SAP, Coupa, and other data applications

Wawa will provide reasonable accommodation to complete an application upon request, consistent with applicable law. If you require an accommodation, please contact our Associate Service Center at asc@wawa.com or 1-800-444-9292.

Wawa, Inc. is an equal opportunity employer. Wawa maintains a work environment in which Associates are treated fairly and with respect and in which discrimination of any kind will not be tolerated. In accordance with federal, state and local laws, we recruit, hire, promote and evaluate all applicants and Associates without regard to race, color, religion, sex, age, national origin, ancestry, familial status, marital status, sexual orientation or preference, gender identity or expression, citizenship status, disability, veteran or military status, genetic information, domestic or sexual violence victim status or any other characteristic protected by applicable law. Unlawful discrimination will not be a factor in any employment decision.

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