Executive Administrative Assistant Job at Southern Glazer’s Wine and Spirits, LLC, Miami, FL

eE9KaTJGQ0ZnVlBJSUZ0SDR1anlIcUZiQUE9PQ==
  • Southern Glazer’s Wine and Spirits, LLC
  • Miami, FL

Job Description

What You Need To Know

Overview

The Executive Administrative Assistant of Office of Strategic Management provides critical administrative support to the SVP, Corporate Strategy, OSM, as well as supporting the OSM Team and day-to-day-operation of OSM. The EA will report to the SVP, Corporate Strategy, OSM, and daily activities will require work in a highly collaborative team environment, supporting OSM team members and project activities. Periodic performance evaluations (annual appraisals) will be provided to ensure the EA is meeting the expectations of OSM. The EA will have the unique opportunity to work with seasoned business professionals in a dynamic and exciting team and industry.

Primary Responsibilities

Coordinate and schedule meetings and conference calls (e.g., large steering committee meetings, cross-functional zooms, other 1:1 meetings); arrange for conference rooms; communicate information to all respective parties; send reminders; meeting preparation support; organize catering when necessary

Supervise reception area , w elcoming visitors, guests and team members in a polite and professional manner

Review, proofread, and format all correspondence prepared for the Executive’s signature to ensure  accuracy and completeness, as well as consistency with organizational policy

Maintain an efficient flow of information between all levels of the OSM team

Submit expense reports, type meeting minutes and prepare internal communication, ensuring they are completed accurately and timely

Incorporate edits and changes and format PowerPoint presentations, and Word or Excel documents

Oversee logistics and agendas for meetings, and special events/off-site functions, as required

Organize and convey availability through close coordination of appointments and travel engagement 

Arrange and schedule travel (car service, hotel, air, etc.), and prepare travel itineraries

Support with filing and scanning, as required

Additional Primary Responsibilities

Minimum Qualifications

  • High school diploma or equivalent, and 5+ years of executive, financial, legal or other professional administrative experience; or an equivalent combination of education and experience required
  • Bachelor’s degree preferred
  • Computer skills: Must be highly proficient and experienced in Microsoft Office Suite, including PowerPoint, Excel, and Word
  • Ability to work independently and efficiently, organizing and prioritizing work to meet deadlines
  • Excellent written and verbal communication skills
  • Independently balance and manage multiple requests and accountabilities, ensuring clear communication and expectations
  • Adaptable and strong interpersonal skills
  • Collaborative work ethic and positive demeanor
  • Professional, quick to pivot, and very responsive to all requests by the team

Physical Demands

  • Physical demands include a considerable amount of time sitting and typing/keyboarding, using a computer (e.g., keyboard, mouse, and monitor), or adding machine
  • Physical demands with activity or condition may occasionally include walking, bending, reaching, standing, stooping and walking up and down stairs
  • May require occasional lifting/lowering, pushing, carrying, or pulling up to 20lbs

EEO Statement

Southern Glazer's Wine and Spirits, an Affirmative Action/EEO employer, prohibits discrimination and harassment of any type and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  Southern Glazer's Wine and Spirits provides competitive compensation based on estimated performance level consistent with the past relevant experience, knowledge, skills, abilities and education of employees.  Unless otherwise expressly stated, any pay ranges posted here are estimates from outside of Southern Glazer's Wine and Spirits and do not reflect Southern Glazer's pay bands or ranges.

Job Tags

Local area,

Similar Jobs

Celerity Staffing Solutions

Production Job at Celerity Staffing Solutions

 ...Are you ready to be a behind-the-scenes hero in a company thats making waves in the medical and pharmaceutical packaging industry? Were looking for a dedicated Production Assistant to join a cutting-edge team. This role is all about ensuring that every product meets... 

4 Rivers Smokehouse

Catering Delivery Driver Job at 4 Rivers Smokehouse

 ...Community Serve Days **Part time team members are eligible for MANY of the benefits above THE POSITION: As a 4R Catering Delivery Driver, you are the face of 4Rivers when out on a delivery. You are responsible for setting up the food according to company standards... 

Aibo Chinese

Foreign Chinese language Teacher Job at Aibo Chinese

Passed HSK level 5, teaching experience is preferred;Fluent spoken English, standard pronunciation Online 1-on-1 teacher, responsible for teaching basic Chinese students, especially English, Spanish, Russian, Arabic, Vietnamese, Burmese and other native speakers

University of Maryland Medical System

Interventional Radiographer II Job at University of Maryland Medical System

 ...C. Performs angiography and digital subtraction angiography procedures, utilizing nursing procedures, sterile technique and radiographic technique D. Operates laser imagers, and PACs equipment to obtain radiographic images. Critiques radiographs for quality and... 

Landry's Corporate Office

Security Officer Job at Landry's Corporate Office

 ...Landrys is seeking an individual to support the companys physical security enterprise. This role will be part of the guard force operation...  ...: Must be able to obtain and maintain a state issued Private Security Officer License upon being hired Experience using video...