Job Description

JOB-10042730

Anticipated Start Date

9/30/2024

Location

Omaha, NE

Type of Employment

Contract Hire

Employer Info

They are North America’s largest and most respected construction and engineering organization. They take on important projects in every size. They are committed to conducting our business to the highest levels of integrity, ethics, and compliance with the law. The Company has sustained for nearly 130 years as an organization built on honesty and truthfulness. Their success allows us the opportunity to help others achieve their goals. They are committed to helping communities by involving Disadvantaged Business Enterprises, Minority Business Enterprises and Women Owned Business Enterprises on our projects. The Company has projects that involve all of the following business markets: Building, Industrial, Mining, Oil, Gas & Chemical, Power, Transportation and Water.

Job Summary

Join our vibrant team as an Administrative Assistant and play a key role in supporting our dynamic communications team! If you have a minimum of 2 years' experience, excellent organizational and communication skills, and a knack for handling diverse responsibilities, we invite you to apply. Be part of an exciting work environment where your contributions will be valued, and your skills will thrive. 

• Provide administrative support to communications team and assist with ordering supplies, invoice tasks, onboarding tasks, and indexing support of digital content.
• Coordinate and arrange meetings including agenda preparation, meeting invitations, reserving, and preparing facilities and resources, and arranging offsite meetings as requested.
• Sending out monthly bulletins
• Maintain contact lists and calendars in Outlook.
• Arrange and coordinate travel schedules and reservations.
• Maintain various logs, reports, and templates.
• Maintain a working knowledge of standard software/technology.
• Assist and/or arrange conference calls.
• Copy and distribute correspondence or other printed materials.
• Greet scheduled visitors and direct them to the appropriate area or person.
• Assist managers with planning and scheduling of activities.

Skills Required

• Minimum of 2 years’ experience in an Administrative Assistant role.
• Excellent communication skills (verbal and written) and comfortable presenting.
• Excellent organizational and time management skills
• Ability to multi-task and prioritize
• Detail-oriented with strong analytical skills
• Ability to work well with others in all capacities within the company.
• Ability to keep things confidential, professional, adaptable, and anticipating needs. 
• Assist the sustainability department in data entry.
• Excel skill required and must be proficient in excel. (we really need someone that can do complex excel equations and pivot tables but we will take what we can)
• Communication with multiple projects and facility staff.
• Assist sustainability group with multiple various tasks.
• Update client requests and excel chart

Education/Training/Certifications

• High School Degree or GED

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